Exhibitor Terms and Conditions for shows operated by Giant Shows Inc.Terms andConditions for Great Train Show & World’s Greatest Hobby on Tour
Dealer agrees to hold harmless, Great Train Show, World’s Greatest Hobby on Tour and GiantShows Inc., its exhibition centers, and contractors for any and all actionsthat may occur involving the show. Dealer agrees to indemnify Great Train Show,World’s Greatest Hobby on Tour and Giant Shows Inc. for any liability that maybe caused by or related to their participation. This includes but is notlimited to any liability caused by people the exhibitor provides exhibitorbadges to, people exhibitor invites to the show, and any liability that may becaused if the exhibitor resells his tables to someone else. Great Train Show, World’s Greatest Hobby on Tour and Giant Shows Inc. retains the right toreject, eject, or prohibit any product or exhibit in whole or in part or toreject, or eject a Dealer or his representative(s) with or without givingcause. If cause is not given, Great Train Show, World’s Greatest Hobby on Tour and Giant Shows Inc. liability shall not exceed the return to the Dealer of theamount of license fee unearned at the time of ejection. Dealer agrees tocollect and remit sales and use taxes in accordance with governmentalregulations. Dealer acknowledges that Great Train Show, World’s Greatest Hobbyon Tour and Giant Shows Inc. furnishes the name of each Dealer to the state orgovernmental unit(s) as legally required. Any controversy or claim arising outof, or relating to this license, or the breach thereof, shall be settled byarbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by theArbitrator(s) may be entered in any Court having jurisdiction thereof. It isagreed that such arbitration would occur in Oswego, Illinois.
To obtain a license for the use of space at a Show or, sponsored by Great TrainShow, World’s Greatest Hobby on Tour and Giant Shows Inc. the undersignedDealer hereby agrees to all of the following terms, conditions and regulations:
ACCEPTABLE MERCHANDISE: Train, collectible toy and family-oriented hobby merchandise is ACCEPTABLE. Non hobby related or non-wholesome merchandise is not accepted. Final determination of acceptability shall be determined by Great Train Show, World’s Greatest Hobby on Tour and Train Shows Inc. on site manager(s). Dealers may not sellraffle tickets or offer games of chance. Dealers agree to mark reproductions,repainted, and restored items as well as items with major reproduction parts.Dealer agrees to give a receipt when requested by a purchaser. This receiptmust include the terms of the sale. Dealer agrees to cease all use of smoke‐producingproducts if requested by show management.
SHOW HOURS: Each Dealer agrees to maintain his display space open to the public for the duration of the show. Dealers may not remove any merchandise from their area until theclose of the show. Violation of this rule will lead to exclusion fromfuture shows and may result in a claim for damages for negatively impacting the show’s appearance. In most cases, the show is open to the public from 10:00am to 4:00pm onSaturday and Sunday. In the event these hours change, you will be notified. ealersmust at least one hour prior to the show opening on the first day to retaintheir contracted show space. On Friday, the hall must be vacated at the end of setup. On Saturday, the hall must be vacated upon notification by the show managers at approximately 4:05 PM. All Dealers will be readmitted at 9:00am onSunday and must vacate the hall by 9:00pm on Sunday. Normal setup hours are 11:00am to 6:00pm on Friday and 8:00am to 10:00am Saturday. Changes to the schedulewill be announced well in advance of any show.
CONTRACTED SPACE: Purchase of ONE TABLE or ONE WALL TABLE equals 8 feet by 4 feet total contracted area (6 feet by 4 feet in East Moline), with a table surface of either 8 feet by 30 inches or 8 feet by 24 inches (6 feet by 30 inches or 6 feet by 24 inches in Springfield & East Moline). ONE BOOTH will equal 3 tables in a 10’6” x 10’6” area (8’6”x 8’6” in East Moline). The 3’ exhibitor aisle between table rows must remain unobstructed unless dealer purchases both tables that border the aisle. Dealers/Exhibitors may not place anything in the aisles, between, behind, or at the end of tables so as to impede customer and dealer movement in the aisles. Dealers may not use tables or boards to extend the surface of the table. Table covers are required at all two-day shows.
BADGES: Dealer/Exhibitor badges are to be used only by those working at dealer tables or assembling andoperating displays. Dealer/Exhibitor Badges must be worn at alltimes including set‐up, show hours and tear‐down. Only persons with Dealer/Exhibitor Badges will be allowed in the hall duringset‐up. Badges are not to be given to any personfor the purpose of shopping during non-public hours, or to access the showearly. Violations of this rule will lead to exclusion from future shows and mayresult in a claim for damages for negatively impacting the show’s security.
CREDIT CARD CHARGES: A service charge of 3.00% will be applied to all credit card transactions.
CANCELLATIONS: For nonpermanent spacescancellations received more than 90 days in advance of a two-day show or morethan 30 days in advance of a one-day show will receive a full refund.Cancellations within 90 days of a two-day show or within 30 days of a one-dayshow will receive no refund and if guaranteed to a credit card, credit cardwill be charged when space is cancelled. Space guaranteed to a credit card,where the dealer does not pay at the show, will be charged immediately afterthe show and will include a late fee of $10.00 per table/$25.00 per booth.Dealers/Exhibitors may resell their space to someone else, but they remainresponsible for all elements of this dealer contract. For permanent spacescancellations do not apply but space may be resold.
DEALER SPACE: Dealer space is sold two ways:
1. Permanent exhibit space subscription indicates that Great Train Show and Giant Shows Inc. will make its best effort to provide the Dealer with the samelocation at a particular venue, in a particular hall or building, for aparticular brand for every show. Dealers only need to sign up once and thisagreement will remain in effect until terminated by one of the parties. Dealers will have purchased the same location at every show held in a particular venue. If the permanent location cannot be provided, the Dealer will have the optionto cancel at no charge. In order to terminate this subscription, written noticeis required to be given by either party 90 days in advance of the show. Great Train Show and Giant Shows Inc. will advise Dealers of shows, price, and otherpolicy changes at least 120 days in advance of any show. This is the only way to receive the same location at every show. Permanent exhibit space cannot be cancelled but may be resold by a Dealer to another Dealer of their choice at a price they determine. Any resold tables must still follow all the rules andregulations of the show.
2. Non-Permanent Exhibit space will provide Dealers with a location on a show-by-showbasis subject to availability. Locations will change for non permanent Dealers/Exhibitors based upon the needs of permanent Dealers/Exhibitors andother non permanent Dealers/Exhibitors.
OVERNIGHT SECURITY: Security service or guards are sometimes on duty starting atthe end of exhibitor setup during closed hours. Great Train Show, World’s Greatest Hobby on Tour and Giant Shows Inc. assumes no responsibility for anydealer loss. We recommend that you cover your display Before leaving the hall.When you leave the hall, take all your personal belongings with you. NO ONE is admitted into the hall under any circumstances after the Train Show Management Staff leaves the facility.
PARKING: Any parking fees required by the facility are the responsibility of the Dealer/Exhibitor.
ACCOMMODATIONS: Hotel reservations arethe responsibility of all Dealers. All Dealers/Exhibitors are responsible formaking their own reservations.
SEVERABILITY: If any term of thiscontract or its application is found to be invalid or unenforceable, theremainder of this contract and any other application will not be affected.
NO WAIVER: Thefailure to insist upon the strict performance of this contract does notconstitute a waiver of Great Train Show, World’s Greatest Hobby on Tour and Giant Shows Inc.’s rights hereunder. No provision of this agreement may be deemed tohave been waived by Great Train Show, World’s Greatest Hobby on Tour and GiantShows Inc. unless the waiver is in writing signed by an officer of Great Train Show, World’s Greatest Hobby on Tour and Giant Shows Inc.
ACCEPTANCE OF CONTRACT: Uponacceptance of this contract by Great Train Show, World’s Greatest Hobby on Tour and Giant Shows Inc., a written confirmation will be mailed or emailed to the dealer. If the dealer does not receive a confirmation, he/she should contact Great Train Show, World’s Greatest Hobby on Tour and Train Shows Inc., to determinethe status of the contract.
